GlobalThe University's Travel Policy requires all faculty, staff, and post-docs traveling abroad for University purposes to register their travel.
Before starting a travel registration for yourself or someone else, be sure you have all of the required information. You will need:
- Location(s) of travel, including city and country
- Dates of travel
- Personal emergency contact, including name, email, and phone
- University emergency contact, including name, email, and phone (see responsibilities)
Questions about the Travel Registry
Why do I need to register my travel?
The University's Travel Policy requires all faculty and staff traveling abroad for University purposes to register their travel. This is NOT an approval process. For more details, please visit the "Traveling on Business FAQ."
I am a fellow, graduate assistant, resident, or teaching assistant. Which travel registry should I use?
You must register your travel using the Student International Travel Registry. Post-docs should register in the Faculty/Staff Registry.
What if I need to change my itinerary or insurance dates?
Please email [email protected] with your request.
What is the Travel Registration ID?
The Travel Registration ID is a confirmation code that will be required when submitting a travel expense report through Chrome River. The Travel Registration ID connects your travel registration to your expense report for compliance verification.
The system generates an email with your Travel Registration ID automatically after staff process your insurance, typically within 1 business day of receiving your complete registration.
You may also find your Travel Registration ID immediately by visiting the International Travel Registry for Faculty and Staff and clicking "View Submitted Registrations." The Confirmation Code is the number you'll enter into the Chrome River reimbursement system.
Questions about insurance
Is there a cost for On Call International (OCI) insurance?
All University-purpose travel by faculty and staff is now provided without cost to the department or individual traveler.
How can I contact On Call International?
If you are experiencing an overseas emergency, contact On Call for assistance. University faculty, staff and students are not required to have a card on hand for services.
Can I purchase insurance for personal travel?
Coverage for personal travel can be arranged through a subsidiary of On Call International: World Trips. The University does not have a relationship with nor has the University vetted this company or its products.
Can I obtain coverage for my dependents when they accompany on trips for University business?
Yes. To cover dependent(s) including a child, spouse or domestic partner, you will need to Start a New Registration as Faculty or Staff and then select the button "For Someone Else" to enter their information as a Personal Guest. You will need all of their name, email address, and trip information. Enter their own email address for their registration. Guests must have their own email address; if a guest is a minor without an email address, you may use a parent's personal email address that is not already being used for another registration.
The cost is $3.50/day for an individual, or $7/day for a family (up to 3 people). You will be emailed an invoice after your personal guest's travel is registered. Once paid, their insurance will be processed.