Guide to Hosting International Visitors

Sample Letters of Invitation and Itineraries

Letters of Invitation

Letters of invitation are important because they lay out any financial obligations and responsibilities, plus they are often needed by the visitor to obtain a visa. (For more information, see the Arranging the Visit section.)


Itineraries should provide full information about the schedule, such as addresses of meeting locations, who (if anyone) will accompany the visitor to/from meetings, name/title of who will be in the meeting, and a main contact for the visitor. You may also want to include information about the visitors to prepare the other meeting participants.